MTI Tech Solutions

A Few Helpful Outlook Tips:

Beware of auto complete

We all know that you can start to type an email address into the "To" field, and your email program will bring up its best guess regarding what it thinks you're about to type. It's a very handy feature and saves a lot of time, and often saves you when you barely remember an address that you need. But this feature can be your enemy. Make sure it's bringing up the correct address before you fire off your email.

Similarly, when upgrading from outlook 2003 to 2007 remember the email function doesn't carry through, make sure you have you contacts stored in outlook contacts section or you remember the email address.

Add Outlook add-ins to prevent forgotten attachments

How many times have we all sent an e-mail message, only to re-send it a few minutes later with an apology for forgetting the attachment? There are a number of different plug-ins (for Outlook and probably for other e-mail programs as well) that remind you (when you hit the Send button) to attach a file if it detects words in your note such as "attached," "attachment," "file," or whatever other words you specify in advance.

Beware of the 'Reply All' Feature:

Self-explanatory. If you want to respond to only one recipient, don't click the reply to all button.

Microsoft Office 2010

Office 2010 will be released in June of this year with a new look and feel versus Office 2007. Four versions will be available: Student, Office Home, and Office Business and Office Professional. What are the major differences?

The office Button:
If you utilize Office 2007, then you are familiar with the big round button that took the place of the file tab. In office 2010, the button has changed, but so have the features of utilizing the ribbon. The button has been added to all the Office programs, including Outlook and OneNote. In office 2010, you now have control over your Ribbon and what items appear on its tabs. You can even add tabs of your own and put your favorite commands on it.

Outlook Improvements

The Ignore Button: Allows you to get rid of conversation threads that you aren't interested in. Not only will it delete all messages in your Inbox that belong to the thread, but it will automatically delete any messages pertaining to that thread that come in later.

Right click on an individual message and select from a number of different options to manage your conversations.

In addition, the new version of outlook includes as social networking feed that allows you to track your contacts activities.

Word Improvements:

You can now make additional photo edits within word itself. In addition a new screenshot button has been added which makes copying and pasting a breeze.

Power Point 2010:

A key feature in the new version of PowerPoint is the ability to broadcast your PowerPoint presentations to other laptops/pc via the PowerPoint broadcast service.

The service uploads your presentation to Microsoft's free service and creates a link for distribution to your audience. Click the link and your presentation is available to other via their internet browser.

Stay tuned for more information about Office 2010 in our upcoming newsletters.